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Executive Assistant to CEO

Halter

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See open jobs at Halter.See open jobs similar to "Executive Assistant to CEO" Icehouse Ventures.

Administration

Auckland, New Zealand

Posted on Jun 26, 2024

About the role

We are on the hunt for a hard-working and hungry individual to join our team on a full-time, permanent basis as our Executive Assistant. You will be primarily responsible for supporting the CEO, with Exec team support required and office management duties on an ad hoc basis.

As the Executive Assistant you’ll be the powerhouse behind the CEO, supporting a range of different work threads - this role truly has no limits. You will also be active in the wider Executive Leadership Team activities and will play a critical support role for different meetings across the business.

This isn’t your regular 9-5 - you will be responsible for the complete running of the CEO’s waking hours. You’ll be given all the puzzle pieces, and it will be up to you to work out how to fit them together to make sure the CEO is spending their time on the most important thing each and every day.

The scope of this role won’t be limited to traditional ‘work’ - there will be times when you’ll be heavily involved in assisting the CEO with ad hoc personal threads given the natural work/life overlap that comes with being a CEO.

Halter is a fast-paced environment and no two days are ever the same. We’re looking for an exceptional person – someone with initiative, professionalism, and slick organisational skills. You’ll be able to read the room, sense what’s going on and have super-human judgement skills. You’ll know when to push, and when to pull back. You will need strong prioritisation skills and the inherent ability to multi-task a busy CEO/Founder and workload.

This is an exciting opportunity for a highly motivated individual with a passion for hard work (and the fun that comes with it), so if you’re up for a challenge and keen to work in the engine of one of NZ’s fasting growing start-ups, get in touch!

What your day could look like

Predicting the needs of the CEO, making sure that they have the information and resources they need to prioritise, prepare and undertake their work threads in an informed way
Conserve the CEO’s time by acting as a shield for all enquiries, demonstrating educated judgment skills
Diary management that allows the CEO to undertake their responsibilities in a structured and planned way
Manage incoming emails on behalf of the CEO and respond or draft responses where appropriate
Assist in coordinating the agenda and minutes of Exec team meetings, as well as planning and executing regular team off-sites
When necessary, attending meetings on behalf of the CEO and reporting information back in a timely manner
Responsible for all CEO travel bookings and itinerary planning for all trips, domestic and international
Act as a multiplier of the CEO’s time by closely carrying the same context when possible
Keeping the Auckland office running smoothly - including supplies, facility maintenance, and most importantly the weekly snack order!

Who are we looking for

A highly organised, great human who is passionate, hard-working and up for a challenge
A team player with exceptional relationship-building skills (internal and external stakeholders), who is able to collaborate effectively across diverse teams and influence outcomes without formal authority.
A master of time management, a pro at ruthlessly prioritising tasks and orchestrating multiple workstreams in a fast-paced environment. Think juggling many balls at once and knowing what is most important at any given moment
Results-oriented with a hands-on approach, willing to dive into the trenches to ensure goals are met.
Bonus points if you’re a dog lover - we’re a dog-friendly office!
Demonstrates sound judgement, capable of making quality decisions amidst sometimes complex and ambiguous challenges.
Highly flexible and responsive to changing priorities, able to pivot seamlessly when circumstances demand.
Exceptional executive communication skills, adept at distilling complex information into clear and concise insights.
Someone who is ready to get stuck in and have fun while doing so

Why our team loves working at Halter

Every now and again a company comes along that disrupts and transforms an entire industry, leaving society in a better place. Few people get the opportunity to work at companies like these. Halter is an incredible technology transforming an essential industry. We have a genuine and shared connection to our mission to make a difference in the world.
Our product changes the lives of our customers, directly improving their livelihoods and their lifestyle. Your work matters.
Dedicate yourself to solving real-world problems alongside an epic team in a high-growth culture. The excitement, risk and reward of a high-growth technology scale-up on the global stage. Our ideas are truly valued, we are able to move fast, and our impact is real.
State-of-the-art, dog-friendly office that’s been thoughtfully designed right in the heart of Auckland city. Did we mention dogs and cows?
Healthy body, healthy mind. We’re partnered with Southern Cross Health Insurance to support your well-being.
We offer 6 months of fully paid parental leave for primary caregivers, 4 weeks of fully paid secondary caregiver leave and many other parental benefits that support you and your family.
Our personal growth is important. Halter offers an annual $1000 self-development budget to be used for anything that fuels personal growth.
Our time to recharge is valued, we’re offered wellness leave and unlimited paid annual leave.
We offer an inclusive and attractive remuneration package made up of salary, benefits and an employee stock ownership plan.

Our Office First Approach

There’s a reason you visit your friends in person, live with your family and don’t do dinners over Zoom. Humans are wired for connection. We believe a world-class, in-person office culture is the best way for high-performing teams.

Being office first is a core pillar of our culture. We believe in-person connections are key to driving your own growth, learning, impact, and building genuine long-lasting relationships. Strong relationships make it easier to disagree, give feedback, and do meaningful and aligned work. We don’t like having heaps of rules or policies, but this means having strong, trusted relationships is critical.

We’re office first, not office only. This means working from the office everyday is our default setting, but we flex when we need to. We have a high-trust culture, so everyone is trusted to do what’s best for Halter.

Our office vibe is something special, it’s hard to describe until you’re here, but people at Halter who have come from fully remote or hybrid companies say they could never go back - the high energy and spectacular people they are now surrounded by everyday makes work so enjoyable. Your growth, your learning and your impact is truly unlimited here, and a big part of that comes from being together solving problems, innovating, building context, and constantly learning from each other.

About Halter

At Halter, we’re on a mission to enable farmers and graziers to run the most productive and sustainable operations. Our customers are using Halter to break free from the time-intensive constraints of conventional practices. Imagine watching 500 cattle stand up and walk calmly towards their next break? No quad bikes, no dogs, no fences. Just a group of cattle walking at their own pace. People say it looks like magic. Our customers are revolutionizing grazing with Halter. It's changing lives and transforming an industry. People join Halter to do meaningful work. By joining us you’ll be solving challenging problems within a talented team and a culture built for high performance. Our team out-think, out-work and out-care. We’re committed to delivering real change in the world - this isn’t easy, and in truth, we love that it’s hard. We’re backed to deliver on a mission that matters by Tier 1 investors including Bessemer Venture Partners, DCVC, Blackbird, Promus Ventures, Rocket Lab’s Peter Beck and Icehouse ventures.

To find out more, visit our careers website, LinkedIn & Instagram.

Join our team

Halter is committed to promoting a diverse and inclusive workplace — a place where we can each be ourselves and do the best work of our lives. Research shows that while men apply to jobs when they meet an average of 60% of the requirements, women and under-represented groups of candidates tend to only apply when they meet every requirement. If you think you have what it takes but don’t necessarily tick every requirement on this job description, please still get in touch and apply to Halter. We’d love to chat to see if you’ll be an epic fit!

If this opportunity sounds like you, please apply below by sending through your cover letter explaining why you’re excited about this role and working at Halter, along with your CV, and we’ll be in touch!

Please also feel free to check out the careers and culture page for more information on working at Halter and don't forget to follow us on LinkedIn & Instagram.